Senior Executive Assistant

Employer:
Liard First Nation
Location:
Executive Council Office
305 Frank Trail, Watson Lake, Yukon, Y0A 1C0, Canada (Watson Lake, YT)
Duration:
Full time
Hours / week:
Not Specified
Wage / Salary:
Not Disclosed
Date posted:
Closing date:
Contact Info:

Description:

The Liard First Nation community is looking for an experienced and committed senior-level Executive Assistant to join our team! We are seeking a candidate who understands and has knowledge around the political, cultural, and spiritual protocols with our First Nation community, and who will uphold the vision of community leadership.

Under the supervision of the Executive Director and Council, Liard First Nation is looking for an experience senior-level Executive Assistant to provide administrative support and assistance to the Executive Office through planning, implementation, coordination, and providing administrative services within the Office and for the Executive Director. The EA will be responsible for refining specific processes by analyzing and developing new strategies, researching and implementing new practices, ensuring effective communication between the Office and Membership, and managing major Executive projects. 

SPECIFIC RESPONSIBILITIES

  • Assists the Chief & Council and Executive Director with welcoming delegations;
  • Coordinates and schedules meetings and appointments as necessary;
  • Acts as liaison between Chief, Council, Executive Director and Legal as required
  • Responsible for providing efficient/effective communication between Membership and Council;
  • Advises and resolves Membership concerns in response to written, verbal, and in-person enquiries to Chief & Council;
  • Refine specific processes by analyzing current practices and developing strategies that will improve efficiency and productivity;
  • Assist with project management including correspondence, administration and development for Executive initiatives and projects where necessary;
  • Investigate, analyze, develop, and prepare special studies or projects as requested;
  • Collects and disseminates incoming mail, faxes, and all other correspondence relating to special Council projects as required;
  • Researches, analyzes, and prepares information packages for Chief and Council prior to meetings, including briefing notes, agenda items, briefing notes and profiles of delegations, or as requested;
  • Provides a variety of administrative office management and clerical assistance to the Executive Office and Chief & Council including but not limited to drafting, typing, and preparing minutes, letters, correspondence, reports, spreadsheets, forms, posters, and decks, as required;
  • Manages and prepares Council Chambers’ bookings to include set up and take down, and ensuring refreshments are refilled;
  • Performs Executive Office administrative tasks such as: travel arrangements, ensuring office supplies and breakroom are stocked, booking requests, ordering chief and council lunches, making reservations, and confirming attendees, and,
  • Maintains a high level of confidentiality on all matters relating to the affairs of LFN, while working for LFN and after term completion. 


QUALIFICATIONS – SENIOR LEVEL
 
EDUCATION/TRAINING/CERTIFICATION

  • Minimum Grade 12 or equivalent with related post-secondary courses.
  • Post-Secondary degree, certificate, or diploma preferred.

EXPERIENCE

  • 5 years’ executive administrative experience or other relevant administrative support experience
  • Project management, event planning, and/or business experience considered an asset
  • Experience working with First Nations is considered an asset

OTHER QUALIFICATIONS, KNOWLEDGE AND SKILLS

  • Excellent oral and written communication skills
  • Articulate, personable, and comfortable dealing with the Chief & Council as well as Band Membership, the media, and the public.
  • Ability to collect, analyze and process data.
  • Strong attention to detail, accuracy, team orientation and outgoing nature are required.
  • Knowledge of First Nation programs and services and asset
  • Knowledge of Indigenous issues including aboriginal title and rights and government policies and departments and asset
  • Intermediate experience with Microsoft Office and cloud-based communication technologies
  • Strong organization and research skills
  • Ability to function well in a fast-paced, deadline driven environment with multiple priorities
  • Ability to work independently and in a team environment
  • Ability to consistently conduct oneself with tact and discretion in all matters
  • Valid driver’s license with and an acceptable driver’s abstract and reliable transportation
  • Clear Criminal Record Check


Additional Information:
Liard First Nation thanks all interested applicants; however, only those chosen for an interview will be contacted. The successful candidate will be required to undergo a criminal record check.
To apply:
View Employer’s Website