Job Board

Job Title:

Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation of the executive office.


Key Responsibilities:

• Calendar and Meeting Management:
  • Manage and maintain executive schedules, including organizing meetings, appointments, and travel arrangements.
  • Prepare agendas, minutes, and follow-up actions for meetings.
• Administrative Support:
  • Draft, review, and edit correspondence, reports, and presentations on behalf of the executive team.
  • Handle incoming and outgoing communications, ensuring they are prioritized and addressed appropriately.
• Event Coordination:
  • Plan and coordinate events, conferences, and business meetings, including booking venues and managing logistics.
• Confidentiality and Records Management:
  • Maintain and safeguard sensitive and confidential information.
  • Organize and maintain electronic and physical filing systems.
• Liaison Role:
  • Act as the point of contact between the executive team and internal/external stakeholders.
  • Build and maintain professional relationships with clients, vendors, and partners.
• Project Assistance:
  • Support special projects by conducting research, preparing reports, and ensuring deadlines are met.
  • Monitor and report on project progress.

Qualifications and Skills:

• Education and Experience:
  • Bachelor’s degree required (any field of study is acceptable).
  • Demonstrable experience as an Office Administrator or similar role is required.
  • Minimum of 2 years of experience in a role providing executive-level support.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management and collaboration tools is an asset.
• Key Competencies:
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and problem-solving skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Discretion and professionalism in handling sensitive information.

Employment Details:

• Position Type: Full-time, Permanent
• Location: [Whitehorse, Yukon, Canada]
• Work Hours: Monday to Friday, [8:30 am to 5:00 pm].

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience to administration@fassy.org.

Applications will be reviewed on a rolling basis until the position is filled.