Job Board

Status of Position - Permanent Full Time

Position Description

Job posting closes: April 30, 2025 at 5:00pm Yukon Standard Time

At our core, the City of Whitehorse is committed to cultivating an inclusive employee community and workspace, confronting
racism and biases for fairness and equity, while advancing reconciliation and accessibility.
The City promotes work life balance for its employees and offers flexible work arrangements, such as work from home and
compressed work weeks, subject to applicable administrative directives.

An Eligibility List may be established from this job posting – The duration of the eligibility list may be up to 12 months. The
eligibility list may be used to fill future permanent full – time, permanent part-time, temporary full – time, temporary
part-time, term or casual vacancies based on the requirements of the organization within the same classification. Future
vacancies for similar positions will be filled by going to the next highest ranked candidate until the eligibility list expires.
This position is covered by a collective agreement between the City of Whitehorse and the Public Service Alliance of
Canada/Yukon Employees Union.

The City wishes to thank all applicants for their interest but only those candidates selected to advance in the recruitment will be
contacted. Note that only those candidates eligible to legally work in Canada will be considered.
IT Project Coordinator
Job Code: 273
Department: Business & Technology Systems
Job Summary:
The incumbent performs planning, organizing, implementation, coordination, and communication for the City’s information
technology projects and initiatives. 
Duties and Responsibilities:
1. Administer the implementation of assigned IT projects, work packages and tasks. Assist the Manager of BTS or designated
IT project manager in initiating, planning, executing, monitoring and controlling, and closing of IT programs and projects.
2. Develop project plans that align major activities, key deliverables and milestones; develop project timelines and
schedules; develop resource plans; etc.
3. Ensure all requirements, project plans, scope, schedule/timelines, and changes to commitments are agreed upon,
documented and communicated to all relevant stakeholders. Review and manage project changes through a formally
defined change control process.
4. Coordinate and meet regularly with project stakeholders to obtain buy-in, track progress, discuss project changes, and
resolve project issues.
5. Perform problem and risk management: detect early, track, resolve, and mitigate problems and risks to maintain
commitment to key target dates and to achieving milestones.
6. Ensures project resources (internal and external) are utilized effectively and efficiently. Manage relationships with
vendors/suppliers and service providers; monitor their performance and compliance with contracts and agreements.
7. Perform project administrative tasks including scheduling stakeholder engagements and meetings, documenting
decisions and meeting outcomes (minutes), drafting timely project reports, processing quotes, purchase orders and
invoices.
8. Coordinate and organize key elements of post-implementation trainings and communication campaigns (participants,
logistics, equipment, facilities, etc.).
9. Provide input into various departmental objectives including but not limited to: budget, policies, procedures, standards,
plans and processes, etc.
10. Adhere to IT Service Management (ITSM) and Systems Development Lifecycle (SDLC) principles and project
management methodology and best practices
11. Coordinate, prepare, process and evaluate purchasing instruments (i.e. RFP’s, RFQ’s, contracts, purchase orders, etc.)
in compliance with procurement practices
12. Follow, so far as is reasonably practicable, established safety procedures and standards.
13. Perform other related duties and tasks as assigned.
This description contains the elements necessary for the identification and evaluation of the job. The incumbent may be
required to perform other related duties.
Category
Science & Related Occupation
Position Requirements
Working Conditions:

Majority of the work is performed under normal office conditions. 
Knowledge and Skills:
Degree in Business, Project Management, Information Technology, or a computer-related field. 
Industry standard certification (ITIL, PMP, CAPM, COBIT, Prince2, etc.)
3 years' advanced experience in information technology systems implementation, IT project management, and 6 months on the job training.
Ability to work and maintain accuracy under pressure, attention to details and meet critical deadlines.
Ability to work independently in a fast-paced environment with little supervision yet with a strong sense of teamwork.
Strong client-service orientation and good interpersonal skills.
Good organizational and multi-tasking skills.
Class 5 driver’s license.
An equivalent combination of education, training and experience may be considered

Examples of Equipment to Operate:
Computer hardware such as desktop and laptop computers and peripherals, tablets, mobile devices, and printers
Computer software such as Microsoft Windows operating systems, MS Office suite, SharePoint, Project, Visio, iOS, Android,
enterprise software, corporate systems, etc.
Accommodation Requests:
Shortlisted candidates who require accommodation or have accessibility needs during the selection process are encouraged to
reach out to the Recruiter and make requests to ensure their full participation. The City of Whitehorse is committed to
reviewing requests and making arrangements for reasonable accommodation and accessibility requests. You may email to
careers@whitehorse.ca

Other Details:
Job seekers are required to create an online profile and submit their application electronically through the City's online
Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/ourgovernment/employment/how-to-apply/. If you have any further questions regarding this posting, please contact the recruiter at HR@whitehorse.ca.
To apply for this position, you are required to submit your resume. 

Various tests and/or exams may be administered as part of the recruiting process. 
At the time this posting closes, candidates must have valid and current licenses/certifications/education that match the position
requirements. Candidates who are selected to continue with the recruiting process will be required to provide proof of
qualifications during their interview. 

Employment Contract
YEU Local Y046
Range
$41.81 - $49.19
Hours Per Week
5 X 7 Hours
Guaranteed Minimum Hours
35
Start Date of Position
5/12/2025
End Date (Temporary and Term)
Number of Hires Needed
1